Why The Cloud Might Be Your Best File Sharing Option


Why The Cloud Might Be Your Best File Sharing Option

Why The Cloud Might Be Your Best File Sharing Option

In terms of file sharing options for traveling business professionals, you'd be hard-pressed to find something more valuable than what the cloud brings to the table. Between productivity and general collaboration-based features, it truly supports your existing workflow.

The Benefits of the Cloud

A big benefit of cloud-based file sharing services is how file updates are pushed to all shared machines automatically. If you (or another team member) make a change to a file on while you're traveling for work, those changes will automatically update your mobile phone, tablet and your work computer back in the office. So the next time you're in the office you don't have to spend time sorting out which files are the most current ones. You don't have to worry about locating the right version of the file, because there is only one current version. (Smart services will save previous versions, though, just in case…)

Also important is that that top-of-the line cloud file sharing and collaboration services include security-related features that maintain compliance with industry-specific governing bodies.

Cloud Options Available For Business Professionals Today

One of the cloud-based file sharing options available for business professionals today is Dropbox Business. As a professional-grade alternative to Dropbox's paid “Pro” pricing version, it offers a wide range of core features like integration with Microsoft Office 365, 256-bit AES and SSL encryption for additional security and the ability to add more space to your account at no additional cost.

One downside to Dropbox Business for very large organizations is the fact that it doesn't offer user approvals by the admin of the Business license. For business users who are only planning on using Dropbox for smaller teams this likely won't be an issue. However, very large teams who want to have management of user accounts would benefit from an upgrade to the more expensive “Enterprise” version.

Another option is OneDrive for Business, which is essentially Microsoft's cloud storage option and is an integrated part of Microsoft Office 365. It also has benefits that it brings to the table like file collaboration, the ability to effortlessly sync files between multiple computers (except Mac OS), deeply-rooted administration capabilities and more. One of the downsides to OneDrive is that because the business version uses SharePoint and the personal one does not, there is not yet a way to sync files between personal and business versions of accounts.

If you're already using OneDrive in your personal life (as you very well may be if you have a Microsoft computer or account), you will essentially need to manage two different accounts indefinitely to unlock all of the features.

Choose the right solution for your business

Dropbox for Business

OneDrive for Business vs OneDrive – Know the difference